COVID-19 Updates Features Business Health & Safety Operations
The 7 Rs of resiliency programs

The current COVID-19 crisis is already changing the economy in extraordinary and unexpected ways. But private equity firms can help their portfolio companies take some crucial steps in weathering the storm, and recovering when the clouds lift.

The world’s best epidemiologists only have models to predict the full depth and breadth of the COVID-19 pandemic, but companies are already feeling the economic fallout. They’re scrambling to find the best way to respond, and in many cases, survive, all the while being rightly concerned for the health of their families and communities. It’s not easy, and this is no time to pretend otherwise.

Some enterprises might be dusting off contingency plans for downturns or large-scale threats, but this moment requires more than that. It demands a resiliency program, one that’s clear-eyed and proactive. If the outlook is too bleak or too rosy, the result can be the same dangerous inertia. But there are a series of initiatives that can counter that.

The 7 Rs of resiliency programs is a checklist that can help frame and direct the efforts to respond to COVID-19. It’s based on a mental framework from the U.S. Marines that is centered on three steps in coping with a crisis: improvise, adapt and overcome. Plenty of people are improvising at this point, but it’s time to look at more constructive ways to adapt and plan for a recovery.

Businesses would do well to use these steps as guidelines.

Review costs. Most people are already doing this, as they’d have to be asleep at the wheel if they weren’t. Still, beyond cancelling recurring services that are simply irrelevant, like window washing, it can involve hard calls about labour and supplies. A lot of restaurants, retail brick and mortar and even brand headquarters are laying off employees and government measures will help alleviate that pain, but those cuts need to be executed without crippling the resiliency program.

Reassign tasks. Sometimes the best thing a business can do is focus on what it can give back. In the short term, that can be repurposing the business for strictly charitable purposes. For example, one restaurant used its parking lot for a Red Cross blood drive. It doesn’t address the bottom line, but it establishes the business as a partner in the community.

Rethink offerings. For restaurants that never considered takeout or delivery options, this is the time to launch those. For retailers, this can involve more online ordering and curbside pickup. But creativity is key here. Brazilian steakhouse chain Fogo de Chao was built around its all-you-can-eat in-house dining experience. So they became a butcher shop, offering their unique cuts of meat so folks could cook them at home. It’s a savvy way to redeploy inventory and keep sales from cratering completely.

Another example is the company Wow Bao, that created a special licensing deal to allow other restaurants to produce and sell its dumplings by selling the ingredients and a few pieces of equipment to do so.

Reconsider sacred cows. As businesses rethink their offerings, they can run smack into certain “sacred cows” that seem to be integral to their identity. That high-end eatery may balk at delivery options, since that fish dish might be ruined in the 30 or 45 minutes it takes to deliver it. This is no time for those kinds of pretensions. Find a way to make meal packs, which are popular now, or focus on offerings that can be delivered successfully. Several restaurants have created pop-up drive throughs, with no more than a tent and a landlord’s blessing. And the likes of Home Depot have shifted to curbside pickups even though it prided itself on counselling customers in the store.

Reschedule initiatives. Retailers and restaurants that had planned remodelling projects could move those up, but only if they have the resources to do so. It would take only the best capitalized businesses to embark on such projects, but if they can, it’s worth doing. Instead of closing for that week in August to remodel, do that now. Of course, such initiatives can still be hindered by government directives that limit non-essential work.

Reconnect. Communication matters more than ever. We may be keeping our distance physically, but we’ve never been more social. We have regular Zoom happy hours and contact clients on a regular basis. Businesses need to reach out every few days, so long as they are mindful in tone and content.

A recent study by Edelman, which surveyed over 12,000 people across 12 countries on brand trust in the wake of COVID-19, found that 71 per cent of respondents would lose trust in a company forever if that company is seen as putting profits before people right now.

Every enterprise should take that 71 per cent seriously, and make sure their communications are exclusively about how they’re helping their communities, their  customers and their employees cope with the situation. Striking a tone of generosity and support is crucial.

Ready the relaunch. There is no reliable guidance for when any company will return to normalcy. However, this shouldn’t prevent companies from planning the steps for a reopening. Employees will need to be retrained with new procedures for interacting with customers, and in the restaurant business, there are likely to be new protocols for food prep and increased sanitation. Dining rooms and showroom floors will get dusty during the shutdown, so time needs to be allocated for a deep clean. This also might be a great time to retrain employees in customer service.

However, no one should take any of these steps in a vacuum. Each needs to be tailored to the market reality facing a given enterprise. Vet any and all assumptions, with hands-on research initiatives that capture how customers and peers are actually thinking and acting. Do this even when the market is stable and growing, let alone during a crisis that can change everything overnight.

BOTTOM LINE

Perhaps the first step in any resiliency plan is for a business to get its bearings, and understand exactly where it stands at the moment. It might be all the more important to listen before speaking, to ask, and use that feedback to gauge what to do next. The most successful businesses will already have open channels with their customers and that level of candor and sense of collaboration should be extended to everyone.

In times like this, humility might be a secret weapon, provided it doesn’t stop a company from acting. Fortune may still favour the bold in times like these, but only if the bold is informed and willing to help.

Doug Reifschneider is chief marketing officer with Chief Outsiders, a growing fractional CMO group. He works with restaurant and retail companies to develop comprehensive marketing strategies and practical tactics to help them grow. More info at chiefoutsiders.com.